Increase in Attendance
Reduction in Planning Time
Inquiries Automated
Why Event Planners Need AI Agents
Event planners spend 70% of their time on administrative tasks and attendee communication. AI agents can automate these tasks, allowing planners to focus on creating memorable experiences while handling registration, inquiries, and coordination 24/7.
Automated Registration
Handle event registrations 24/7, answer questions about tickets and pricing, process payments instantly, and manage waitlists automatically.
Attendee Communication
Send automated pre-event reminders, agenda updates, and venue information. Collect feedback and share materials post-event.
Top Use Cases for Event AI Agents
1. Automated Event Registration
AI agents handle event registrations 24/7, answer questions about tickets, pricing, and agenda, and process payments instantly. They can also manage waitlists and send confirmation emails.
- 24/7 registration handling and payment processing
- Instant answers to pricing and agenda questions
- Automated waitlist management and notifications
- Confirmation emails and calendar invites
2. Attendee Communication and Reminders
Send automated pre-event reminders, agenda updates, and venue information. Post-event, collect feedback and share recordings or materials automatically.
3. Vendor and Speaker Coordination
Automate vendor communication, contract management, and payment schedules. AI agents can coordinate speaker schedules, collect presentation materials, and manage technical requirements.
4. On-Site Support and Check-In
Provide instant answers to attendee questions during events via SMS or chat. AI agents can handle check-in issues, provide directions, and manage last-minute registration changes.
Integration with Event Management Platforms
Eventbrite & Cvent
Seamless integration with leading event platforms
Real-Time Sync
Automatic registration and attendee data updates
Multi-Event Support
Manage multiple events from one platform
AI agents integrate seamlessly with popular event platforms like Eventbrite, Cvent, Bizzabo, and Whova. Real-time synchronization ensures accurate registration data and attendee information.
Case Study: Annual Tech Conference
A technology conference with 2,000+ attendees implemented AI agents. Results:
- Registration inquiries handled 24/7 without staff
- Attendance increased by 38% year-over-year
- Registration completion rate improved from 65% to 89%
- 92% of attendee inquiries resolved by AI
- Event planning time reduced by 55%
Virtual and Hybrid Event Support
AI agents excel at managing virtual and hybrid events, handling technical support questions, providing platform access instructions, and managing breakout room assignments. They can also facilitate networking by connecting attendees with similar interests.
Event Experience Enhancements
AI agents enhance the attendee experience through personalization:
- Personalized agenda recommendations based on interests
- Automated networking introductions and meeting scheduling
- Real-time session updates and room changes
- Post-event content delivery (recordings, slides)
Getting Started
Most event organizers can deploy AI agents within 1-2 weeks, including event platform integration, workflow customization, and testing. Many see positive ROI from the first event through increased attendance and reduced planning time.